Collections & Accounting Specialist (Administrative)

Company Name:

PBS Systems

Job Location:

Calgary, Alberta

Job Type:

Full-time, Permanent

No. of Openings:

01

Internal Job Title:

General Accountant 1

Reports To:

Manager, Accounting - Corporate

“PBS is the fastest growing “All Inclusive Business Platform” vendor in North America and we've only just begun! “ 

 

The Opportunity:

We are changing the way people buy and service cars one dealership at a time. In business for over 30 years, PBS is the third largest DMS (Dealership Management System) provider to the North American retail automotive industry. Each month we welcome hundreds of new users to our software platform, and we need your help.

We are unique in the industry because we view our customers as business partners, technology innovators, and friends. Our software can run all aspects of an automotive dealership with sales, service, inventory management, and accounting modules.

The Role:

PBS Systems is seeking a highly organized, detail-oriented, and driven General Accountant – COLLECTIONS to join our growing finance team. If you thrive in a fast-paced environment, have great communication skills, enjoy client service, bring strong accounting experience, and are passionate about accuracy — we want to hear from you!

As a General Accountant I - COLLECTIONS, you'll split your time evenly between Accounts Receivable (A/R) and Accounts Payable (A/P) duties. By communicating regularly with customers, you will play a key role in maintaining accurate financial records and resolving complex accounting challenges.

You'll also contribute to continuous improvement initiatives and be a trusted contributor in a collaborative and supportive environment.

This is a full-time, on-site position based in our Calgary Head Office. (Please note: this is not a remote or hybrid role.)

Duties and Responsibilities

• Handle A/R and A/P inquiries professionally via email and phone
• Call customers to collect payment and convert payment type
• Reconcile daily deposits (bank and credit card payments) with accounting records
• Process monthly pre-authorized payments for 300+ customers
• Reconcile invoices and employee expenses accurately and promptly
• Match invoices to purchase orders; verify appropriate approvals
• Provide backup support for teammates as needed
• Identify and implement process improvements to boost efficiency
• Contribute to team results and foster a positive work environment

 Qualifications

• 5+ years of A/R and A/P experience preferred (or equivalent combination of education and experience)
• Post-secondary education in Business, Accounting, or Finance preferred
• Excellent client service and negotiation abilities
• Superior communication skills in English
• Bilingual – English and French is an asset
• Self-starter with high attention to detail and accountability
• Strong skills in Microsoft Excel (intermediate to advanced)
• Proficient with MS Office (Outlook, Word)
• Experience using accounting software
• Strong analytical and problem-solving skills
• Positive, team-oriented, and professional work ethic

 

What we offer:

• Internal promotion and growth opportunities
• An education department dedicated to helping you with professional and personal development
• Free parking 
• Staff events 
• Great referral bonus
• Staff discounts with GM, Dell, Goodlife and more

 

Should you be selected for an interview, you will be contacted via email. Please monitor your junk/spam folder.

PBS is an equal opportunity employer. Accommodations will be provided during the hiring process as required